Code4Lib 2025 Sponsor Prospectus
The Code4Lib 2025 Conference, scheduled for March 10 - 13 in Princeton, New Jersey, presents an opportunity for vendors, organizations, libraries, and projects to show their support for open and collaborative solutions for higher education, libraries, museums, and archives by providing financial support and attending the conference.
Who We Are
We are a community of developers and technologists for galleries, libraries, museums, and archives. Code4Lib began as a simple mailing list in 2003, and has grown to become a vibrant community of more than 3,500.
Code4Lib is a community, not an organization. There are no officers or by-laws, but the Code4Lib community has demonstrated strong commitment to the following principles over the years:
- openness and collaboration
- diversity and inclusiveness
- technical excellence
- a supportive and nurturing space for newcomers
About the Conference
Each year, the Code4Lib conference helps revitalize the community as participants meet in person to discuss new and ongoing projects in a single-track format with short presentations and talks. It also provides in-depth participatory learning experiences through its volunteer-led workshop programs, and offers ad-hoc breakout sessions focused on collaboration around topics of interest.
- Conference speakers and programs are chosen by a voting process open to the entire community.
- Sessions are live-streamed to support remote attendance. Beginning in 2016, the stream was captioned in real-time to promote accessibility, and the community is committed to continuing this service.
- Diversity scholarships help members of underrepresented communities attend the conference and take advantage of learning and networking opportunities. Many individual community members donate personally to increase the number of scholarships.
- Our single-track format promotes broad sharing of ideas; the 20-minute time limit for presentations allows topics on a wide variety of technologies.
Code4Lib held its first face-to-face meeting in 2005 in Chicago. The first official annual conference was held in 2006 in Corvallis, Oregon, with 150 attendees. Past conferences typically sell out quickly.
The conference is gender-diverse, with approximately 48% women attendees.
Impact of Support
Code4Lib offers a nexus for technical professionals from galleries, libraries, museums, and archives. Through sponsoring the conference, you can help create connections between projects and individuals, encourage good ideas to cross the gaps between subcommunities, and spawn new ideas. You can also help practitioners level up their skills in technology as well as collaboration with professionals in different areas of expertise.
The Code4Lib community takes inclusion and equity seriously. By sponsoring Code4Lib's diversity scholarships, you can help ensure that the attendees better represent the mix of people that galleries, libraries, museums, and archives technology should both embody and serve.
Your sponsorship of the conference can also provide immediate, concrete benefits to you and your organization. Code4Lib attendees include active practitioners who may be interested in your product, open source project, or services as well as department heads and senior administrators (approximately 17% of attendees last year) who make purchase decisions. Sponsors are strongly encouraged to send their staff to the conference to take advantage of access to the people and ideas who make up the Code4Lib community.
If you're ready to make a pledge, please visit our sponsor registration form. If you have questions, please get in touch with code4lib.sponsorship@gmail.com.
Sponsor Code4Lib 2025Sponsorship Opportunities
General sponsorship levels Summary
Platinum
$8,000 and above
- Acknowledgement during opening and closing sessions
- Large logo on conference website as Platinum Sponsor
- Large logo on Conference Slideshow presentation, displayed throughout the conference
- Large logo on conference T-shirt (b&w vector image required)
- $1,000 contribution to the Diversity, Accessibility and Inclusion Fund
- Exhibitor Table
- Virtual Promotion to conference attendees (could include video or electronic brochure)
- Sponsorship Recognition on the #general Code4Lib Slack Channel. Reaching an audience of over 3,000 members!
- 2 free conference registrations
Gold
$5,000 - $7,999
- Acknowledgement during opening and closing sessions
- Medium logo on the conference website as Gold Sponsor
- Medium logo on Conference Slideshow presentation, displayed throughout the conference
- Medium logo on conference T-shirt (b&w vector image required)
- $500 contribution to the Diversity, Accessibility and Inclusion Fund
- Exhibitor Table
- Virtual Promotion to conference attendees (could include video or electronic brochure)
- Sponsorship Recognition on the #general Code4Lib Slack Channel. Reaching an audience of over 3,000 members!
- 1 free conference registration
Silver
$3,000 - $4,999
- Acknowledgement during opening and closing sessions
- Small logo on the conference website as Silver Sponsor
- Small logo on the Conference Slideshow presentation, displayed throughout the conference
- Small logo on Conference T-shirt (b&w vector image required)
- $250 contribution to the Diversity, Accessibility and Inclusion Fund
- Virtual Promotion to conference attendees (could include video or electronic brochure)
Bronze
$1,500 - $2,999
- Acknowledgement during opening and closing sessions
- Small logo on the conference website as Bronze Sponsor
- Small logo on the Conference Slideshow presentation, displayed throughout the conference
- Name on conference T-shirt
- $100 contribution to the Diversity, Accessibility and Inclusion Fund
Contributor
$750 - $1,499
- Acknowledgement during opening and closing sessions
- Small logo on the conference website as Contributor Sponsor
- Small logo on the Conference Slideshow presentation, displayed throughout the conference
Supporter
$300 - $749
- Small logo on the conference website as Supporter Sponsor
- Small logo on the Conference Slideshow presentation, displayed throughout the conference
Diversity, Accessibility and Inclusion Sponsorships Summary
Code4Lib seeks to provide a conference and ongoing community that is welcoming, inclusive, professionally engaging, fun, and a safe experience for everyone.
To accomplish this, we are re-focusing our previously named “Targeted Sponsors” on Diversity, Accessibility and Inclusion. Each of the sponsorship opportunities, listed below, are aimed at providing an inclusive experience for all of our attendees, and can be purchased alone, or added onto a General Sponsorship purchase.
Streaming Video Sponsor
2 available at $2,500
A live webcast and recording of the Code4Lib Conference is provided to ensure the entire community can participate. Sponsor benefits will include:
- Name / Logo in or next to video streaming window for one day of the conference
- Small logo at the Bronze Level on the conference website as Streaming Video Sponsor
- Small logo on Conference Slideshow presentation, displayed throughout the conference
- Name on the conference T-shirt
Captioning Sponsor
2 available at $1,500
To facilitate universal participation and access to conference content, real-time live transcription and closed captioning of all presentations, lightning talks, and announcements at the annual Code4Lib conference will be included with the webstream, along with full transcription after the fact to accompany recordings. Sponsor benefits will include:
- Acknowledgement in Published Captions and Transcripts
- Small logo at the Bronze Level on the conference website as Captioning Sponsor
- Small logo on the Conference Slideshow presentation, displayed throughout the conference
- Name on the conference T-shirt
Post-Conference Video Production Sponsor
2 available at $1,500
Each day of the annual Code4Lib conference will be shared on the Code4Lib YouTube Channel. After the conference has ended, the videos will be reviewed, re-captioned and edited (as needed), and a closing screen with a Thank You to the Sponsor will be added to the end of each video. Sponsor benefits include:
- Acknowledgement on Final Published Video
- Small logo at the Bronze Level on the conference website as Video Sponsor
- Small logo on the Conference Slideshow presentation, displayed throughout the conference
- Name on the conference T-shirt
Food & Beverage Sponsors
4 available at $1,500
Each year, almost 20% of our attendees identify that they have dietary needs that we need to be aware of and accommodate. This includes vegan or vegetarian diets, allergies and/or sensitivities to gluten, dairy, nuts, and so much more. The Code4Lib community is committed to providing meals to all of our conference attendees so everyone is included in the dining events. There is a cost to ensuring that everyone’s needs are met. This sponsorship will be used to provide meals and ensure accurate labeling that accommodates each of our attendee’s needs. Sponsor benefits will include:
- Signage at all meals acknowledging Sponsorship
- Small logo at the Bronze Level on the conference website as Food & Beverage Sponsor
- Small logo on the Conference Slideshow presentation, displayed throughout the conference
- Logo on the forthcoming Menu website page
- Name on the conference T-shirt
Diversity Scholarships
6 available at $2,000
These scholarships provide travel costs and conference fees for qualified applicants from groups typically underrepresented at the conference, including international attendees, transgender people, and underrepresented ethnic and racial groups. Applicants must be interested in actively contributing to the mission and goals of the Code4Lib Conference. Sponsor benefits will include:
- Logo on forthcoming Scholarships website page
- Small logo on Conference Slideshow presentation, displayed throughout the conference
- Recognition from podium when scholarship winners are announced
- Recognition in emails sent out about scholarships
Exhibitor Tables
6 available
- Non-profit organization: $500
- For-profit organization: $900
Tables in a high-traffic area provide organizations, projects, and vendors a chance to interact with the Code4lib community on-site, and visibility throughout the conference. Participants will be able to visit tables during the morning and afternoon breaks, lunches, breakout sessions, and immediately following daily sessions. General sponsors are encouraged to also get exhibitor tables. Exhibitor Tables include one complimentary conference registration.
CONTACT
Sponsor Contact
If you would like to pledge your support at any level, or have questions about sponsorship, feel free to email code4lib.sponsorship@gmail.com.
